Conference planning
Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up.
Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up.
Use this finite event plan to make the critical handoffs visible before delivery.
Conference planning: Use this finite event plan to make the critical handoffs visible before delivery.
Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up. The schedule moves through Conference brief, Program and registration and Conference delivery, making decisions, handoffs, and closeout visible before the event advances.
After creating the project, set real dates and accountable owners. Use Define conference objectives, Confirm venue and dates and Conference brief approved as starting checkpoints, and keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project.
Schedule
14 Rows, 8 Dependencies.
Schedule: Define conference objectives, Confirm venue and dates, Conference brief approved.
Use this finite event plan to make the critical handoffs visible before delivery.
Schedule
Schedule Rows
Conference planning: Use this finite event plan to make the critical handoffs visible before delivery.
| Work item | Type | Schedule | Duration | Depends on |
|---|---|---|---|---|
| Conference brief | Phase | Days 1–6 | Derived rollup | — |
| Define conference objectives | Task | Days 1–2 | 2 working days | — |
| Confirm venue and dates | Task | Days 3–5 | 3 working days | Define conference objectives |
| Conference brief approved | Milestone | Day 6 | Milestone | Confirm venue and dates |
| Program and registration | Phase | Days 7–15 | Derived rollup | — |
| Confirm speakers | Task | Days 7–10 | 4 working days | — |
| Open attendee registration | Task | Days 7–11 | 5 working days | — |
| Build session program | Task | Days 11–14 | 4 working days | Confirm speakers |
| Program and registration ready | Milestone | Day 15 | Milestone | Open attendee registration, Build session program |
| Conference delivery | Phase | Days 16–23 | Derived rollup | — |
| Run production readiness | Task | Days 16–18 | 3 working days | — |
| Conference delivered | Milestone | Day 19 | Milestone | Run production readiness |
| Send attendee follow-up | Task | Days 20–22 | 3 working days | Conference delivered |
| Conference closeout complete | Milestone | Day 23 | Milestone | Send attendee follow-up |
Event teams
- Event teams: Conference planning
- Event teams: Conference brief, Program and registration, Conference delivery
Schedule
- Conference brief: Define conference objectives, Confirm venue and dates and Conference brief approved
- Program and registration: Confirm speakers, Build session program, Open attendee registration and Program and registration ready
- Conference delivery: Run production readiness, Conference delivered, Send attendee follow-up and Conference closeout complete
Template guidance
- Set the real event date, accountable owners, and decision deadlines after creation.
- Use Define conference objectives, Confirm venue and dates and Conference brief approved as starting checkpoints, then add venue- and team-specific work.
- Keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project instead of this public planning template.
Planning guidance
Conference planning: Use this finite event plan to make the critical handoffs visible before delivery.
- 1
Conference brief
Use Conference brief to make the next decision and handoff visible before event work moves forward.
- 2
Program and registration
Use Program and registration to make the next decision and handoff visible before event work moves forward.
- 3
Conference delivery
Use Conference delivery to make the next decision and handoff visible before event work moves forward.
Keep private details in your project
Good to know
This public template for Conference planning organizes a bounded schedule; it does not store operational records or private event data. Keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project.
- Attendee personal data
- Payment details
- Production credentials
- Registration platform access
- Speaker contracts
- Venue contracts
Template FAQ
Good to know
What does the Conference planning template include?
It organizes Conference brief, Program and registration and Conference delivery into a finite schedule with named work, dependencies, and decision points.
Who should use the Conference planning template?
Event teams: Conference planning. Event teams: Conference brief, Program and registration, Conference delivery.
How should I adapt the Conference planning template?
Set real dates and owners, add event-specific work, and keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project.
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Use this template free
Set the real event date, accountable owners, and decision deadlines after creation.
Use this template free: Conference planningUse this finite event plan to make the critical handoffs visible before delivery.