Webinar production
Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up.
Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up.
Use this finite event plan to make the critical handoffs visible before delivery.
Webinar production: Use this finite event plan to make the critical handoffs visible before delivery.
Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up. The schedule moves through Webinar brief, Production and rehearsal and Broadcast and follow-up, making decisions, handoffs, and closeout visible before the event advances.
After creating the project, set real dates and accountable owners. Use Define webinar topic, Confirm webinar speakers and Webinar brief approved as starting checkpoints, and keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project.
Schedule
14 Rows, 8 Dependencies.
Schedule: Define webinar topic, Confirm webinar speakers, Webinar brief approved.
Use this finite event plan to make the critical handoffs visible before delivery.
Schedule
Schedule Rows
Webinar production: Use this finite event plan to make the critical handoffs visible before delivery.
| Work item | Type | Schedule | Duration | Depends on |
|---|---|---|---|---|
| Webinar brief | Phase | Days 1–6 | Derived rollup | — |
| Define webinar topic | Task | Days 1–2 | 2 working days | — |
| Confirm webinar speakers | Task | Days 3–5 | 3 working days | Define webinar topic |
| Webinar brief approved | Milestone | Day 6 | Milestone | Confirm webinar speakers |
| Production and rehearsal | Phase | Days 7–12 | Derived rollup | — |
| Create webinar run of show | Task | Days 7–9 | 3 working days | — |
| Open webinar registration | Task | Days 7–10 | 4 working days | — |
| Run technical rehearsal | Task | Days 10–11 | 2 working days | Open webinar registration, Create webinar run of show |
| Webinar ready to broadcast | Milestone | Day 12 | Milestone | Run technical rehearsal |
| Broadcast and follow-up | Phase | Days 13–19 | Derived rollup | — |
| Deliver webinar broadcast | Task | Day 13 | 1 working day | — |
| Publish webinar recording | Task | Days 14–15 | 2 working days | Deliver webinar broadcast |
| Send attendee follow-up | Task | Days 16–18 | 3 working days | Publish webinar recording |
| Webinar follow-up complete | Milestone | Day 19 | Milestone | Send attendee follow-up |
Event teams
- Event teams: Webinar production
- Event teams: Webinar brief, Production and rehearsal, Broadcast and follow-up
Schedule
- Webinar brief: Define webinar topic, Confirm webinar speakers and Webinar brief approved
- Production and rehearsal: Create webinar run of show, Open webinar registration, Run technical rehearsal and Webinar ready to broadcast
- Broadcast and follow-up: Deliver webinar broadcast, Publish webinar recording, Send attendee follow-up and Webinar follow-up complete
Template guidance
- Set the real event date, accountable owners, and decision deadlines after creation.
- Use Define webinar topic, Confirm webinar speakers and Webinar brief approved as starting checkpoints, then add venue- and team-specific work.
- Keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project instead of this public planning template.
Planning guidance
Webinar production: Use this finite event plan to make the critical handoffs visible before delivery.
- 1
Webinar brief
Use Webinar brief to make the next decision and handoff visible before event work moves forward.
- 2
Production and rehearsal
Use Production and rehearsal to make the next decision and handoff visible before event work moves forward.
- 3
Broadcast and follow-up
Use Broadcast and follow-up to make the next decision and handoff visible before event work moves forward.
Keep private details in your project
Good to know
This public template for Webinar production organizes a bounded schedule; it does not store operational records or private event data. Keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project.
- Customer contact lists
- Payment details
- Recording access
- Registrant personal data
- Speaker agreements
- Webinar platform credentials
Template FAQ
Good to know
What does the Webinar production template include?
It organizes Webinar brief, Production and rehearsal and Broadcast and follow-up into a finite schedule with named work, dependencies, and decision points.
Who should use the Webinar production template?
Event teams: Webinar production. Event teams: Webinar brief, Production and rehearsal, Broadcast and follow-up.
How should I adapt the Webinar production template?
Set real dates and owners, add event-specific work, and keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project.
Related templates
Related templates
Wedding planning
Best for planning one wedding from venue and vendor decisions through ceremony readiness and closeout.
Trade show planning
Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff.
Use this template free
Set the real event date, accountable owners, and decision deadlines after creation.
Use this template free: Webinar productionUse this finite event plan to make the critical handoffs visible before delivery.