--- title: "Webinar production" description: "Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up." canonical: "https://ganttfather.com/templates/webinar-production/" locale: "en" category: "product" --- # Webinar production [Events & experiences](https://ganttfather.com/templates/#events-experiences) Project timeline template # Webinar production Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up. Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up. [Use this template free: Webinar production](https://app.ganttfather.com/projects/new?template=webinar-production&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery. ## Webinar production: Use this finite event plan to make the critical handoffs visible before delivery. Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up. The schedule moves through Webinar brief, Production and rehearsal and Broadcast and follow-up, making decisions, handoffs, and closeout visible before the event advances. After creating the project, set real dates and accountable owners. Use Define webinar topic, Confirm webinar speakers and Webinar brief approved as starting checkpoints, and keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project. Schedule ## 14 Rows, 8 Dependencies. Schedule: Define webinar topic, Confirm webinar speakers, Webinar brief approved. Read-only preview Milestone Week 1 Week 2 Week 3 Week 4 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Day 11 Day 12 Day 13 Day 14 Day 15 Day 16 Day 17 Day 18 Day 19 Day Define webinar topic Confirm webinar speakers Create webinar run of show Open webinar registration Run technical rehearsal Publish webinar recording Send attendee follow-up Use this finite event plan to make the critical handoffs visible before delivery. Use this finite event plan to make the critical handoffs visible before delivery. Schedule ### Schedule Rows Webinar production: Use this finite event plan to make the critical handoffs visible before delivery. Work item Type Schedule Duration Depends on Webinar brief Phase Days 1–6 Derived rollup — Define webinar topic Task Days 1–2 2 working days — Confirm webinar speakers Task Days 3–5 3 working days Define webinar topic Webinar brief approved Milestone Day 6 Milestone Confirm webinar speakers Production and rehearsal Phase Days 7–12 Derived rollup — Create webinar run of show Task Days 7–9 3 working days — Open webinar registration Task Days 7–10 4 working days — Run technical rehearsal Task Days 10–11 2 working days Open webinar registration, Create webinar run of show Webinar ready to broadcast Milestone Day 12 Milestone Run technical rehearsal Broadcast and follow-up Phase Days 13–19 Derived rollup — Deliver webinar broadcast Task Day 13 1 working day — Publish webinar recording Task Days 14–15 2 working days Deliver webinar broadcast Send attendee follow-up Task Days 16–18 3 working days Publish webinar recording Webinar follow-up complete Milestone Day 19 Milestone Send attendee follow-up ## Event teams - Event teams: Webinar production - Event teams: Webinar brief, Production and rehearsal, Broadcast and follow-up ## Schedule - Webinar brief: Define webinar topic, Confirm webinar speakers and Webinar brief approved - Production and rehearsal: Create webinar run of show, Open webinar registration, Run technical rehearsal and Webinar ready to broadcast - Broadcast and follow-up: Deliver webinar broadcast, Publish webinar recording, Send attendee follow-up and Webinar follow-up complete ## Template guidance - Set the real event date, accountable owners, and decision deadlines after creation. - Use Define webinar topic, Confirm webinar speakers and Webinar brief approved as starting checkpoints, then add venue- and team-specific work. - Keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project instead of this public planning template. Planning guidance ## Webinar production: Use this finite event plan to make the critical handoffs visible before delivery. - 1 ### Webinar brief Use Webinar brief to make the next decision and handoff visible before event work moves forward. - 2 ### Production and rehearsal Use Production and rehearsal to make the next decision and handoff visible before event work moves forward. - 3 ### Broadcast and follow-up Use Broadcast and follow-up to make the next decision and handoff visible before event work moves forward. Keep private details in your project ## Good to know This public template for Webinar production organizes a bounded schedule; it does not store operational records or private event data. Keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project. - Customer contact lists - Payment details - Recording access - Registrant personal data - Speaker agreements - Webinar platform credentials Template FAQ ## Good to know What does the Webinar production template include? + It organizes Webinar brief, Production and rehearsal and Broadcast and follow-up into a finite schedule with named work, dependencies, and decision points. Who should use the Webinar production template? + Event teams: Webinar production. Event teams: Webinar brief, Production and rehearsal, Broadcast and follow-up. How should I adapt the Webinar production template? + Set real dates and owners, add event-specific work, and keep Registrant personal data, Webinar platform credentials, Speaker agreements, Recording access, Payment details and Customer contact lists in the secured project. Related templates ## Related templates [Related templates →](https://ganttfather.com/templates/) [Events & experiences 23 working days Wedding planning Best for planning one wedding from venue and vendor decisions through ceremony readiness and closeout.](https://ganttfather.com/templates/wedding-planning/)[Events & experiences 22 working days Trade show planning Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff.](https://ganttfather.com/templates/trade-show-planning/) ![](https://ganttfather.com/logo.png) ## Use this template free Set the real event date, accountable owners, and decision deadlines after creation. [Use this template free: Webinar production](https://app.ganttfather.com/projects/new?template=webinar-production&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery.