--- title: "Trade show planning" description: "Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff." canonical: "https://ganttfather.com/templates/trade-show-planning/" locale: "en" category: "product" --- # Trade show planning [Events & experiences](https://ganttfather.com/templates/#events-experiences) Project timeline template # Trade show planning Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff. Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff. [Use this template free: Trade show planning](https://app.ganttfather.com/projects/new?template=trade-show-planning&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery. ## Trade show planning: Use this finite event plan to make the critical handoffs visible before delivery. Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff. The schedule moves through Show commitment, Exhibit preparation and Show delivery, making decisions, handoffs, and closeout visible before the event advances. After creating the project, set real dates and accountable owners. Use Confirm show commitment, Set exhibitor goals and Show plan approved as starting checkpoints, and keep Attendee leads, Booth contracts, Shipping account details, Payment details, Staff travel details and Show portal credentials in the secured project. Schedule ## 16 Rows, 10 Dependencies. Schedule: Confirm show commitment, Set exhibitor goals, Show plan approved. Read-only preview Milestone Week 1 Week 2 Week 3 Week 4 Week 5 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Day 11 Day 12 Day 13 Day 14 Day 15 Day 16 Day 17 Day 18 Day 19 Day 20 Day 21 Day 22 Day 23 Day Confirm show commitment Set exhibitor goals Design booth experience Prepare show collateral Arrange booth logistics Confirm booth staffing Promote show presence Complete booth teardown Qualify and hand off leads Use this finite event plan to make the critical handoffs visible before delivery. Use this finite event plan to make the critical handoffs visible before delivery. Schedule ### Schedule Rows Trade show planning: Use this finite event plan to make the critical handoffs visible before delivery. Work item Type Schedule Duration Depends on Show commitment Phase Days 1–5 Derived rollup — Confirm show commitment Task Days 1–2 2 working days — Set exhibitor goals Task Days 3–4 2 working days Confirm show commitment Show plan approved Milestone Day 5 Milestone Set exhibitor goals Exhibit preparation Phase Days 6–13 Derived rollup — Design booth experience Task Days 6–9 4 working days — Prepare show collateral Task Days 6–10 5 working days — Arrange booth logistics Task Days 10–12 3 working days Design booth experience Exhibit ready Milestone Day 13 Milestone Prepare show collateral, Arrange booth logistics Show delivery Phase Days 14–23 Derived rollup — Confirm booth staffing Task Days 14–15 2 working days — Promote show presence Task Days 14–16 3 working days — Booth open Milestone Day 17 Milestone Promote show presence, Confirm booth staffing Complete booth teardown Task Days 18–19 2 working days Booth open Qualify and hand off leads Task Days 20–22 3 working days Complete booth teardown Lead handoff complete Milestone Day 23 Milestone Qualify and hand off leads ## Event teams - Event teams: Trade show planning - Event teams: Show commitment, Exhibit preparation, Show delivery ## Schedule - Show commitment: Confirm show commitment, Set exhibitor goals and Show plan approved - Exhibit preparation: Design booth experience, Arrange booth logistics, Prepare show collateral and Exhibit ready - Show delivery: Confirm booth staffing, Promote show presence, Booth open, Complete booth teardown, Qualify and hand off leads and Lead handoff complete ## Template guidance - Set the real event date, accountable owners, and decision deadlines after creation. - Use Confirm show commitment, Set exhibitor goals and Show plan approved as starting checkpoints, then add venue- and team-specific work. - Keep Attendee leads, Booth contracts, Shipping account details, Payment details, Staff travel details and Show portal credentials in the secured project instead of this public planning template. Planning guidance ## Trade show planning: Use this finite event plan to make the critical handoffs visible before delivery. - 1 ### Show commitment Use Show commitment to make the next decision and handoff visible before event work moves forward. - 2 ### Exhibit preparation Use Exhibit preparation to make the next decision and handoff visible before event work moves forward. - 3 ### Show delivery Use Show delivery to make the next decision and handoff visible before event work moves forward. Keep private details in your project ## Good to know This public template for Trade show planning organizes a bounded schedule; it does not store operational records or private event data. Keep Attendee leads, Booth contracts, Shipping account details, Payment details, Staff travel details and Show portal credentials in the secured project. - Attendee leads - Booth contracts - Payment details - Shipping account details - Show portal credentials - Staff travel details Template FAQ ## Good to know What does the Trade show planning template include? + It organizes Show commitment, Exhibit preparation and Show delivery into a finite schedule with named work, dependencies, and decision points. Who should use the Trade show planning template? + Event teams: Trade show planning. Event teams: Show commitment, Exhibit preparation, Show delivery. How should I adapt the Trade show planning template? + Set real dates and owners, add event-specific work, and keep Attendee leads, Booth contracts, Shipping account details, Payment details, Staff travel details and Show portal credentials in the secured project. Related templates ## Related templates [Related templates →](https://ganttfather.com/templates/) [Events & experiences 22 working days Conference planning Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up.](https://ganttfather.com/templates/conference-planning/)[Events & experiences 18 working days Webinar production Best for producing one live or recorded webinar from topic approval through rehearsal, broadcast, and follow-up.](https://ganttfather.com/templates/webinar-production/) ![](https://ganttfather.com/logo.png) ## Use this template free Set the real event date, accountable owners, and decision deadlines after creation. [Use this template free: Trade show planning](https://app.ganttfather.com/projects/new?template=trade-show-planning&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery.