--- title: "Conference planning" description: "Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up." canonical: "https://ganttfather.com/templates/conference-planning/" locale: "en" category: "product" --- # Conference planning [Events & experiences](https://ganttfather.com/templates/#events-experiences) Project timeline template # Conference planning Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up. Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up. [Use this template free: Conference planning](https://app.ganttfather.com/projects/new?template=conference-planning&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery. ## Conference planning: Use this finite event plan to make the critical handoffs visible before delivery. Best for delivering one multi-session conference with speakers, registration, production, and attendee follow-up. The schedule moves through Conference brief, Program and registration and Conference delivery, making decisions, handoffs, and closeout visible before the event advances. After creating the project, set real dates and accountable owners. Use Define conference objectives, Confirm venue and dates and Conference brief approved as starting checkpoints, and keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project. Schedule ## 14 Rows, 8 Dependencies. Schedule: Define conference objectives, Confirm venue and dates, Conference brief approved. Read-only preview Milestone Week 1 Week 2 Week 3 Week 4 Week 5 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Day 11 Day 12 Day 13 Day 14 Day 15 Day 16 Day 17 Day 18 Day 19 Day 20 Day 21 Day 22 Day 23 Day Define conference objectives Confirm venue and dates Confirm speakers Open attendee registration Build session program Run production readiness Send attendee follow-up Use this finite event plan to make the critical handoffs visible before delivery. Use this finite event plan to make the critical handoffs visible before delivery. Schedule ### Schedule Rows Conference planning: Use this finite event plan to make the critical handoffs visible before delivery. Work item Type Schedule Duration Depends on Conference brief Phase Days 1–6 Derived rollup — Define conference objectives Task Days 1–2 2 working days — Confirm venue and dates Task Days 3–5 3 working days Define conference objectives Conference brief approved Milestone Day 6 Milestone Confirm venue and dates Program and registration Phase Days 7–15 Derived rollup — Confirm speakers Task Days 7–10 4 working days — Open attendee registration Task Days 7–11 5 working days — Build session program Task Days 11–14 4 working days Confirm speakers Program and registration ready Milestone Day 15 Milestone Open attendee registration, Build session program Conference delivery Phase Days 16–23 Derived rollup — Run production readiness Task Days 16–18 3 working days — Conference delivered Milestone Day 19 Milestone Run production readiness Send attendee follow-up Task Days 20–22 3 working days Conference delivered Conference closeout complete Milestone Day 23 Milestone Send attendee follow-up ## Event teams - Event teams: Conference planning - Event teams: Conference brief, Program and registration, Conference delivery ## Schedule - Conference brief: Define conference objectives, Confirm venue and dates and Conference brief approved - Program and registration: Confirm speakers, Build session program, Open attendee registration and Program and registration ready - Conference delivery: Run production readiness, Conference delivered, Send attendee follow-up and Conference closeout complete ## Template guidance - Set the real event date, accountable owners, and decision deadlines after creation. - Use Define conference objectives, Confirm venue and dates and Conference brief approved as starting checkpoints, then add venue- and team-specific work. - Keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project instead of this public planning template. Planning guidance ## Conference planning: Use this finite event plan to make the critical handoffs visible before delivery. - 1 ### Conference brief Use Conference brief to make the next decision and handoff visible before event work moves forward. - 2 ### Program and registration Use Program and registration to make the next decision and handoff visible before event work moves forward. - 3 ### Conference delivery Use Conference delivery to make the next decision and handoff visible before event work moves forward. Keep private details in your project ## Good to know This public template for Conference planning organizes a bounded schedule; it does not store operational records or private event data. Keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project. - Attendee personal data - Payment details - Production credentials - Registration platform access - Speaker contracts - Venue contracts Template FAQ ## Good to know What does the Conference planning template include? + It organizes Conference brief, Program and registration and Conference delivery into a finite schedule with named work, dependencies, and decision points. Who should use the Conference planning template? + Event teams: Conference planning. Event teams: Conference brief, Program and registration, Conference delivery. How should I adapt the Conference planning template? + Set real dates and owners, add event-specific work, and keep Attendee personal data, Speaker contracts, Registration platform access, Venue contracts, Payment details and Production credentials in the secured project. Related templates ## Related templates [Related templates →](https://ganttfather.com/templates/) [Events & experiences 26 working days Event Planning Timeline Plan an event from goals and venue through readiness, event day, follow-up, and retrospective.](https://ganttfather.com/templates/event-planning-timeline/)[Events & experiences 22 working days Trade show planning Best for preparing one exhibitor presence with booth, logistics, staffing, promotion, and lead handoff.](https://ganttfather.com/templates/trade-show-planning/) ![](https://ganttfather.com/logo.png) ## Use this template free Set the real event date, accountable owners, and decision deadlines after creation. [Use this template free: Conference planning](https://app.ganttfather.com/projects/new?template=conference-planning&entry=template-library) Use this finite event plan to make the critical handoffs visible before delivery.